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Administration Assistant

 

We are looking for an entry-level Administration Assistant with exceptional organisation and communication skills to join our team. The Administration Assistant works closely with the General Manager, the administration team and the wider office to provide professional, responsive, and accurate support to the firm.

This is a great opportunity for a proactive and motivated individual to join a growing team.

ABOUT THE ROLE

  • Welcoming and assisting visitors

  • Managing meeting rooms (setting up, cleaning, and attending to clients)

  • General email and calendar management

  • Taking office phone calls and messages

  • Organising events and catering with support of the wider administration team

  • Maintaining incoming and outgoing mail including Express Post register, Australia Post supplies, scanning incoming correspondence and running filer log

  • Ensuring stationery and staff amenities are stocked

  • Scanning and filing of documents

  • Preparing standard letters and emails to clients using templates

  • Preparing daily reports, processing disbursements, uploading invoices, and managing client information on XPM and Xero (training provided)

  • Processing ATO deferrals and online lodgements as required

  • Completing office searches with InfoTrack

  • General ad-hoc office and administrative support as required

 

ABOUT YOU

  • Some previous experience in an administrative or office support role

  • Proficiency in MS Office

  • Ability to learn new software skills e.g. DocuSign, InfoTrack, Xero

  • Strong verbal and written communication skills

  • Strong time management and organisational skills

  • High attention to detail

  • Proactivity, positive attitude and keenness to learn

 

HOW TO APPLY

Can you see yourself in this role? Please apply now and submit your up-to-date CV and cover letter.


Thank you in advance for your application, we look forward to hearing from you!

Let’s Work Together

Get in touch so we can start working together.

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